PRIVACY POLICY
PORTUGUESE ASSOCIATION OF DISTRIBUTION COMPANIES – APED
PORTUGUESE ASSOCIATION OF DISTRIBUTION COMPANIES (hereinafter, APED), with headquarters at Rua Alexandre Herculano, 23, 3.º, 1250-008 Lisbon and NIPC 501313974 is an employer´s association of limited duration, national scope and non-profit, whose purpose is to promote and represent the legitimate rights and interests of its members, and is the owner of the domain apedretailsummit.com where the APED Retail Summit 2023 website is hosted.
APED IS COMMITTED TO PROTECTING THE PRIVACY AND PERSONAL DATA OF THE WEBSITE´S USERS, AND HAS THEREFORE DEVELOPED AND ADOPTED THE PRESENT POLICY AND THE PRACTICES DESCRIBED HEREIN.
THE PRIVACY POLICY EXPLAINS HOW YOUR PERSONAL DATA IS COLLECTED AND TREATED, SO WE ADVISE YOU TO READ IT IN ORDER TO LEARN ABOUT THE CONDITIONS UNDER WHICH YOUR PERSONAL DATA IS COLLECTED AND USED.
1. WHAT IS THIS POLICY ABOUT?
- This Privacy Policy explains how we collect and handle personal data that is necessary for the provision of services that are available through the WEBSITE.
2. WHAT IS PERSONAL DATA?
- Personal data is all information relating to an individual that identifies him or makes him identifiable, reglardless of the nature and medium of the information, including the person´s sound and image.
- Examples of personal data we collect are cookies e IP.
- An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to other factors specific to his or her physical, physiological, mental, economic, cultural or social identity.
3. HOW WILL WE USE YOUR PERSONAL DATA?
- APED will use the personal data you provide us for the following purposes:
- For WEBSITE management operations;
- For fraud prevention and information systems security;
- For services adaptation, improvement and modification, namely by identifying usage trends.
- These personal data processing operations are an essencial tool for your satisfaction when browsing the WEBSITE and for APED´s activity and are performed according to applicable law and best practices.
- Your personal data will not be reused for other purposes that are not previously identified or that have no connection with those purposes for which they were initially collected.
4. WHAT ARE THE GROUNDS FOR PROCESSING THE PERSONAL DATA WE COLLECT?
- The personal data that APED processes has specific grounds, depending on the purposes for which they are intended.
- In the following table you can see which are the foundations according to the purposes identified above:
| PURPOSE | BACKGROUND |
|
For WEBSITE management operations. |
Consent for that specific purpose (cookies);
Legitimate interests pursued by APED |
| For fraud prevention and information systems security | Legitimate interests pursued by APED |
| For services adaptation, improvement and modification, namely by identifying usage trends. | Consent for that specific purpose (cookies);
Legitimate interests pursued by APED. |
5. WHAT PERSONAL DATA DO WE COLLECT?
- The personal data APED collects and processes are only those necessary and appropriate to the purposes indicated above.
- APED will collect and process the following personal data:
| PURPOSE | DATA |
| For WEBSITE management operations. | Cookies data. |
| For fraud prevention and information systems security. | IP adress; Cookies data. |
| For services adaptation, improvement and modification, namely by identifying usage trends. | Cookies data. |
6. HOW DO WE COLLECT YOUR PERSONAL DATA?
- We will collect your personal data through the WEBSITE and the communication it makes with your equipment.
- Your personal data is collected through your equipment as following:
- Through cookies;
- IP Adress;
- APED is commited in handling your data according to the law and in a legitimate way.
- APED will not sell, rent or share your personal data with third parties except in the cases clearly identified in this Private Policy (see Ponto 19 to understand how).
7. WHAT ARE COOKIES?
- Cookies are small information files which help identify your browser and that can store information such as user settings and preferences.
- APED will store cookies on your device to personalize and facilitate maximum navigation, but also, for problem-solving, statistics, quality assurance and to monitor system security.
- With the exception of cookies specifically required to the WEBSITE´s performance, the storage of other cookies will always depend on the User´s acceptance and consent, and this consent can be withdrawn at any time through specific browser tools.
8. HOW DO WE USE COOKIES?
- We use cookies to present your preferences, for example:
- whether you have (or not) agreed to the use of cookies on the WEBSITE;
- Cookies allows us to identify you as a repeat User;
- Cookies allow us to retrieve your personalized preferences when you browse;
- Cookies allow us to collect, anonymously, statistics regarding the videos you have viewed on the WEBSITE.
- THIRD-PARTY COOKIES
- Some cookies may also be stored by third parties other than APED.
- These third parties are service providers and, although APED makes an effort to use only services providers that provide guarantees of the use of adequate technical and organizational measures in accordance with the requirements of the relevant data protection legislation, the User understands that APED is not responsible for the content and accuracy of the cookies privacy policies of these third parties
- In point 12 you will find a description of all used cookies, including third-party cookies.
- WHAT ARE COOKIES FOR?
- APED will store cookies on your device to personalize and facilitate maximum navegation, but also, for problem-solving, statistics, quality ensurance and to monitor system security.
- You may delete or block these cookies at any time, and by doing so, some features of this WEBSITE may not function as expected.
- Cookies are not used for any purposes other than those described before.
11. TYPES OF COOKIES.
- The cookies of our WEBSITE are used for different purposes, but in general their use can be divided into the following categories:
- Strictly Necessary Cookies: these are essential cookies for the WEBSITE´s provision and all requested services, but do not perform any additional or secondary functions.
- Performance Cookies: these are cookies that provide statistical information about the WEBSITE i.e web analysis.
- Targeting/Advertising Cookies: these are cookies used to create profiles or to personalize content.
12. COOKIES WE USE.
- The following table explains how cookies are used on this WEBSITE.
| Strictly Necessary Cookies | |||
| Source | Name | Description | Duration |
|
Own (apedretailsummit.com) |
CONCRETE5 |
Cookie associated with the Concrete5 web page management system, used to mantain the user session between pages.
|
Session |
| Performance Cookies | |||
| Source | Name | Description | Duration |
| Third-Party
(.google.com) |
_ga | Google Universal Analytics Cookie used to distinguish users. | 2 years |
| Third-Party
(.google.com) |
_gat | Google Universal Analytics Cookie used to track the request rate on websites with high traffic. | 10 minutes |
| Third-Party
(.google.com) |
_gid | Google Analytics generated Cookie used to distinguish users. | 24 hours |
13. COOKIES CONTROL AND MANAGEMENT.
- You can track and/or delete cookies at any time, namely, you can delete all cookies that are already stored on your device, and you can even set the major browsers to prevent your storage.
- In order to manage this, you will, however, need to manually adjust some preferences each time you visit certain websites, without which some services and features may not work.
- As an additional safeguard, you may at any time disable cookies, by setting your browser, according to the instructions available at:
- To Google Chrome users: http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647
- To Internet Explorer users: https://support.microsoft.com/pt-pt/help/17442/windows-internet-explorer-delete-manage-cookies
- To Microsoft Edge users: https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy
- To Mozilla Firefox users: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
- To Apple Safari users: http://support.apple.com/kb/ph5042
16. HOW DO WE PROTECT YOUR PERSONAL DATA?
- Your personal data is kept safe through the adoption of several technical and organizational security measures which ensure that only the employees who must access it have access to it, in accordance with the rules created for this purpose.
- To protect your personal data we will only use data center providers who offer adequate and documented
security measures, in particular, guarantees that your personal data is stored on servers that are
personal data are stored on servers that are maintained in controlled environments with limited access.
- Personal data is kept on secure servers with adequate security guarantees to protection of personal data against unauthorized disclosure, loss, misuse, alteration, processing or access of unauthorized access, as well as against any other form of unlawful processing.
- Likewise, when you browse the WEBSITE, we protect your data with cryptography, such as Transport Layer Security Transport Layer Security (TLS, a security protocol that protects telecommunications via the Internet).
- Although we take the care and precautions we deem appropriate to protect the personal data
you provide us and we collect, you should be aware that no security system is impenetrable.
17. HOW LONG DO WE KEEP YOUR PERSONAL DATA?
- Your personal data will be kept for as long as necessary for the purposes for which it is intended, as listed in this Privacy Policy. Thus:
| PURPOSE | MAXIMUM TIME |
| For WEBSITE operations and management | 2 years |
| For fraud prevention and information systems security | 2 years |
| For the adaptation, improvement and modification of services, namely by identifying usage trends. | 2 years |
- If the law provides for a specific or mandatory period, the data will be kept for that period. In all other cases, the personal data will be kept at most for the times indicated above, periods that APED considers sufficient to fulfill the purposes.
- At the end of the retention period, all personal data collected will be deleted.
18. HOW YOU CAN EXERCISE YOUR RIGHTS:
- Before we explain how you can exercise your rights, it is convenient to know what they are. Thus, the law gives you the right to request us to exercise the following rights:
- Access: the right to obtain confirmation as to whether or not personal data concerning you are subject to processing and, if so, the right to access your personal data;
- Rectification: the right to obtain the rectification of inaccurate personal data concerning him/her and to have incomplete personal data completed;
- Erasure: the right to obtain the erasure of your personal data where one of the grounds listed in the legislation applies;
- Limitation of Processing: the right to obtain limitation of processing where one of the grounds listed by law applies;
- Opposition: the right to object at any time to the processing of personal data concerning you;
- Portability: the right to receive the personal data concerning him/her in a structured, commonly used and machine-readable format.
- You also have the right to lodge a complaint with the competent supervisory authority (in Portugal, the National Commission for Data Protection at www.cnpd.pt)
- In order to exercise the above rights, you should contact APED through the following e-mail proteccaodedados@aped.pt.
19. WHEN DO WE DISCLOSE INFORMATION TO THIRD PARTIES?
- APED may use third parties for the provision of certain services, such as maintenance, technical support or marketing, and they may have access to some of your personal data, namely, the data required for the contracted purposes.
- APED ensures that entities that have access to data are credible and offer high guarantees of protection, never being transmitted to them data beyond what is necessary to provide the contracted service, remaining, however, APED as responsible for the personal data provided.
- APED may also transmit data to third parties in the context of investigations, inquiries and judicial and / or administrative proceedings or similar nature, provided that this is duly ordered by a court order to that effect.
20. THIRD PARTY WEBSITES.
- The WEBSITE may contain links to other websites which may collect and process your personal data, and such processing is the exclusive responsibility of the owners of such websites, and APED has no responsibility for their policies and/or practices.
- Examples of these third parties are Youtube or Linkedin, through the buttons that are present on the WEBSITE.
21. DATA TRANSFERS OUTSIDE THE EUROPEAN UNION.
- If data transfers may occur to third countries outside the European Union, APED will comply with the legal rules, particularly with regard to the suitability of the destination country for the protection of personal data and requirements, which are applicable to these transfers, and personal data will not be transferred to jurisdictions that do not offer guarantees of safety and protection.
22. MINORS.
- The WEBSITE is not directed to minors under 16 years of age, so we request that these minors do not provide us with personal data through the same, social networks and social media or emails.
23. SENSITIVE PERSONAL DATA.
- APED appreciates that you do not send or disclose to us any sensitive personal data, i.e., information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric information, health data, or data concerning a natural person’s sex life or sexual orientation.
- Should you nevertheless send or make known such categories of personal data to us, it will be deleted immediately.
24. CHANGES TO THE PRIVACY POLICY.
- APED reserves the right to readjust or amend this Privacy Policy at any time, and these changes will be publicized.
25. OUR CONTACT DETAILS.
- If you have any doubts or questions regarding this Privacy Policy, please contact us in writing at proteccaodedados@aped.pt.
26. LAST VERSION.
March 9, 2020. Lisbon (Portugal).
